Ongoing Organization: Gmail Filters
By on June 23, 2008 | Permalink | Comments (0)
I’ve been really interested in organizing all my email messages. But I don’t really want to go through every single message to do that. Today I tried to make some filters in Gmail to at least get some general organization.
First I attempted to get all money related emails into one place.
To do this I looked for all the email addresses of my banks, student loans, online buying/selling, that kind of stuff. At first I was getting every address, but I realized it would be much faster to grab whole domains. So this is what I did.
from:(@cems.wamu.com OR @ebay.com OR @amazon.com OR @wellsfargo.com OR @mint.com OR @checkout.google.com OR @paypal.com OR billing@dreamhost.com)
Then I wanted to try and organize emails with attachments by file type.
For images
Has the words:(.jpg OR .jpeg OR .gif OR .png) has:attachment
For media
Has the words:(.avi OR .mov OR .mp3 OR .m4a) has:attachment
For documents
Has the words:(.pdf OR .doc OR .docx OR .xls OR .xlsx OR .ppt OR .pptx OR .oo3) has:attachment
For design
Has the words:(.ai OR .psd OR .indd OR .qxd) has:attachment
The one problem that I’ve run into so far with this is with PDFs. About half of the pdf emails are related design. This is also a problem with Fireworks PNGs.
This is by no means complete. It is only a quick stab at email organization. Hence “ongoing.” If you have any ideas on how to improve this or any filters you’ve set up that work well, comment.
Categories: Internet, Organization
Tags: filters, gmail, gtd, labels
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