I’ve been really interested in organizing all my email messages. But I don’t really want to go through every single message to do that. Today I tried to make some filters in Gmail to at least get some general organization.
First I attempted to get all money related emails into one place.
To do this I looked for all the email addresses of my banks, student loans, online buying/selling, that kind of stuff. At first I was getting every address, but I realized it would be much faster to grab whole domains. So this is what I did.
from:(@cems.wamu.com OR @ebay.com OR @amazon.com OR @wellsfargo.com OR @mint.com OR @checkout.google.com OR @paypal.com OR billing@dreamhost.com)
Then I wanted to try and organize emails with attachments by file type.
For images
Has the words:(.jpg OR .jpeg OR .gif OR .png) has:attachment
For media
Has the words:(.avi OR .mov OR .mp3 OR .m4a) has:attachment
For documents
Has the words:(.pdf OR .doc OR .docx OR .xls OR .xlsx OR .ppt OR .pptx OR .oo3) has:attachment
For design
Has the words:(.ai OR .psd OR .indd OR .qxd) has:attachment
The one problem that I’ve run into so far with this is with PDFs. About half of the pdf emails are related design. This is also a problem with Fireworks PNGs.
This is by no means complete. It is only a quick stab at email organization. Hence “ongoing.” If you have any ideas on how to improve this or any filters you’ve set up that work well, comment.
“For the first time, OS X includes native support for Microsoft Exchange 2007 in OS X applications Mail, iCal and Address Book, making it even easier to integrate Macs into organizations of any size.” — 